Project Finance and Administrative Officer

Project Finance and Administrative Officer, Vietnam Country Program
Tracking Code: 6004

Job Description

Please submit a cover letter with your resume in one document describing your interest in this position and how you meet the requirements. Application materials must be submitted in English and applicants must have legal authorization to work in Vietnam to be considered and confirm this in their cover letter. PATH offers a highly dynamic work environment and provides competitive compensation and benefits based on experience. Salary and benefit package are paid in VND.

NOTE: You are required to be a citizen of Vietnam to apply for this position. We WILL NOT respond to your application if you do not meet this requirement.

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health. Working in Vietnam since the early 1980s, PATH established a permanent office in Hanoi in 1997.

The Vietnam country office is committed to respond to community health needs in Vietnam and works in such areas as reproductive, maternal, and child health, TB, HIV, vaccines and immunization, emerging and epidemic diseases, and health technologies. To achieve impact, PATH Vietnam works across the public and private sectors and focuses on sustainable, system-level changes.

PATH is working under a new United States Agency for International Development (USAID) Cooperative Agreement entitled Healthy Markets Activity. The project’s overall goal is to contribute to the prevention of new HIV infections among most at risk populations. The expected program will include a network of complementary partners to bring about changes that result in strengthened local leadership and capacity for comprehensive and effective programming and social marketing of critical HIV goods and services.

PATH seeks a Project Finance and Administrative Officer to provide financial and administrative support to the project. Under the guidance, supervision and direction of the project Finance and Administration Manager, the Finance and Administrative Officer’s specific responsibilities include:

• Provide financial and administrative support to Project Finance and Administration Manager.
• Oversee the issuance and monitoring of consulting agreements, work orders, and purchase orders, and ensure compliance with donor and PATH policies and procedures.
• Work with program staff and Headquarters to finalize and administer subagreements, subcontracts, MOUs and other related project agreements.
• Monitor sub-recipient expenditures, financial reports and conduct regular financial monitoring visits.
• Support sub-recipients in preparing project budgets, financial reports, advance requests, and annual value added tax (VAT) reports to ensure compliance with USAID rules and regulations.
• Assist with training for sub-recipients on project financial management, cost norms, donor regulations and requirements.
• Prepare project cost-share plan, documentations and reports to meet donor requirements.
• Oversee VAT reporting and refund procedures as required by donor. Keep track of changes in taxes and other regulations that apply to project.
• Assist project teams to prepare for workshops, trainings, meetings and other project activities as needed.
• Assist with development of project budgets and reports.
• Network with financial and administrative staff from other peer organizations.
• Other tasks as assigned.

Required Skills

• University degree in business administration, accounting, economics or other relevant field.
• Solid computer skills in Microsoft Excel and Word.
• Well-organized and attention to details skills.
• Excellent negotiating skills.
• Good communication skills.
• Good financial management skills.
• Proven interpersonal skills and ability to work effectively in a team.
• Excellent Vietnamese and good English.

Required Experience

• At least five (05) years of experience working on donor-funded health and/or development programs in Vietnam with strongly desired one year of US Government experience.
• Experience monitoring sub-recipients and working with different partners.
• Must have legal authorization to work in the Vietnam.
• PATH is dedicated to diversity and is an equal opportunity employer.

Job Location: Hanoi, Vietnam
Company Location: Vietnam, Hanoi
Position Type: Full-Time/Regular
Apply: www.path.org