Office Assistant/Receptionist

Chemonics International is immediately seeking qualified Vietnamese national candidates for the U.S. Agency for International Development (USAID) Governance for Inclusive Growth assistance program in Vietnam. We are seeking Office Assistant/Receptionist candidates to support the Government of Vietnam’s efforts to facilitate broad-based, sustainable growth.

INDICATIVE RESPONSIBILITIES OF THE POSITION

• Answering the telephone, receiving and greeting guests/visitors.
• Sending, receiving, filing and recording information about postal, pouch, fax and office’s correspondence.
• Assist the HR & Administration Manager in maintaining an effective office filing system, including copying, scanning documents
• Handling necessary procurement procedures for office/stationery supplies and/or equipment as required.
• Assist the HR & Administration Manager in managing the document courier service. 
• Assist the HR & Administration Manager in entering workshop data into the software after each event activity
• Assist the HR & Administration Manager in providing logistic support for booking travel and accommodations for staff and consultants, and in processing required travel authorizations.
• Provide assistance in preparing logistics for meetings and workshops when required.
• Other duties when required.

PLACES OF WORK

Main place of work will be Hanoi, Vietnam. Travel inside the country is expected as required by program activities.

QUALIFICATIONS AND KEY COMPETENCIES

The Office Assistant/Receptionist should have:

• College/University degree in a relevant field such as office administration, English or related field.
• Experience in a Receptionist position is a plus.
• Fluency in English language including reading, writing and speaking skills.
• Computer skills including spreadsheet, word processing, and electronic mail; Microsoft Office Suite preferred. 
• Cheerful attitude, detail-oriented, excellent interpersonal and communication skills and ability to work in a team.
• Ability to work independently, prioritize tasks and to take initiative.

EXPERIENCE AND EDUCATION

• Education Requirements: Bachelor’s degree in a relevant field required.
• Language Skills: Fluent written and spoken English required. Knowledge of Vietnamese is desired.

APPLICATION INSTRUCTION

Please submit and expression of interest and CV only to [email protected] no later than COB December 19, 2014. Other supporting documents are not required until the final round of interview. Please include the position of interest in the subject line email following this format Application - Name of position – Your full name. Only short-listed candidates will be contacted. No telephone inquiries please.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors. We encourage you to go to our website at www.chemonics.com to complete the equal employment opportunity self-identification form and submit it separately to [email protected] with “Vietnam GIG” in the title. You may choose not to self-disclose.