Temporary Project Officer

JOB DESCRIPTION
TEMPORARY PROJECT OFFICER

Organization Description:

The European Chamber of Commerce in Vietnam (EuroCham) is the principle voice of the European business community in Vietnam. EuroCham was established in 1998 and is a members-based, independent, not for profit organization of European companies who are investing in Vietnam, for the benefit of all. With nearly 950 members and 16 Sector Committees, EuroCham is one of the biggest foreign Chambers of Commerce in Vietnam and among the 5 largest European Chambers of Commerce world-wide. EuroCham represents a plethora of sectors and sizes ranging from SMEs to MNCs with a very strong business network in both Vietnam and Europe. Acting as an intermediary between our members - the business community - and local, national, regional and European authorities.

EuroCham advocates on its members' behalf, to generate improvements in the business environment, raise awareness on key issues and disseminate information on issues relating to doing business in Vietnam.

MAIN DUTIES

Job Title: Temporary Project Officer

Reporting to: IPR Helpdesk Project Manager, Executive Director

Direct supervising: No

Job Summary:

Support in biding and organising of all tenders for EuroCham to participate in and also delivery of projects if required, especially but not exclusively the delivery of the South-East Asia IPR SME Helpdesk project

Location: Hanoi – Vietnam

Level: 8

Type of Contract:  6 months fixed term contract

Expected start date: First half of November 2017

Key Working Relationships:

• Internal: EuroCham Executive Committee, EuroCham staffs, Sector Committees within EuroCham
• External: EuroCham members and other European companies in South-East Asia, Vietnamese central and local authorities, the European Delegation to Vietnam, the media, EuroCham’s partners in South-East Asia

Main Duties and Key Performance Indicators:

• Manage databases to enable and support the provision of the above mentioned. Such databases shall remain the property of EuroCham at all times.

• To participate in any project and/or event contracted by EuroCham, if so desired by the EuroCham management, whereby the proceeds of such projects will be for the benefit of EuroCham. Special responsibility and support to the event manager in HN for the organization of large fund-raising events (obtaining sponsorship, co-ordinating and running such events)

• To assist the EuroCham team in HCMC in the process of applying for projects, of selecting participants to the above mentioned projects, to participate in meetings, study tours related to these projects if so desired by the EuroCham management.

• To build and maintain good relations with EuroCham members.

• Representing and promoting EuroCham at meetings in Hanoi and elsewhere when requested by the Executive Director

• To assist colleagues when required by the Executive Director.

• Special responsibility in the delivery of the South-East Asia IPR SME Helpdesk project:
  
  • Manage the enquiry database in a streamline format, produce reports and statistics on different aspects of enquiries.
  • Support in organizing training events, securing experts and arranging logistics in partnership with the intermediary network
  • Support in developing IP materials and publications
  • Take care of purchasing and subcontracting activities of the project
  • Support in budget management of the project
  • Support in drafting technical and financing reports
  • Other tasks as assigned

JOB REQUIREMENTS

Education and Training Background:

• BA in Business Administration, Economics, Communications or a related field

Work Experience: At least one year of relevant work experience

Core Competencies:

• Detailed and good time management skills
• Excellent report writing and data analysis skills
• Proven legal drafting and training development skills
• Ability to work effectively in multi-disciplinary teams and also independently
• Proactive, responsive, committed, accountable, client- and target-oriented
• High standards of integrity, professionalism and personal discipline

Languages: Fluent written and spoken English (Good knowledge of another European language is an advantage)

Software and Package Skills: Good computer skills with Microsoft Office Tools, including Word, Excel and PowerPoint are required. Computer skills with management software, database software and website software are preferred.

What We Offer:

• Strong network development in business community in Vietnam with relevant stakeholders across many sectors;
• Competitive compensation package;
• A cross-cultural and multi-disciplinary professional working environment

HOW TO APPLY

If you are interested in this job opportunity, please send your CV with a cover letter and your references (if any) to [email protected]. All applications must be received by 20 October 2017.

NB: due to the high number of expected applications, only shortlisted candidates will be contacted.

Employment offers are subject to successful clearance of pre-employment checks.