Operations Officer

USAID Vietnam Low Emission Energy Program (V-LEEP)
Recruitment Advertisement

Position title: Operations Officer

Reports to: Operations Director

Overview

The US Agency for International Development Vietnam Low Emission Energy Program (USAID V-LEEP) helps strengthen the foundation for low emission energy systems in Vietnam, working to improve the country’s energy security, environment, and competitiveness by catalyzing the rapid deployment of modern clean energy services.

The V-LEEP project seeks qualified candidates to fill a full-time Operations Officer position. The position will support the Operations Director in office management, administration, finance, procurement and logistics on a Hanoi-based USAID clean energy project. Ideal candidates will have significant previous experience with accounting, financial support, office administration, and experience working on official development assistance (ODA) funded projects is preferred, with additional preference given to those with past experience providing financial and administration support on USAID projects.

Place of work

The primary place of work will be at the V-LEEP office in Hanoi, Vietnam. Limited domestic travel may be expected as required by project activities. Work and travel will be in compliance with the policies and procedures of the US government, Deloitte Consulting, and the V-LEEP project.

Position Description

Duties will include but are not limited to the following:

• Assist the V-LEEP Operations Director, Project Manager, and Chief of Party in a variety of tasks related to operations, financial management, procurement, event coordination and logistics, and general office administration
• Assist with local payments, prepare documentation for payments, and ensure compliance with USG rules and regulations
• Support the tracking of value added tax (VAT) and requests for VAT reimbursement from local tax authorities (upon receipt of project approval)
• Assist with the preparation of monthly bank reconciliation
• Support the preparation of monthly financial projections and cash/advance requests
• Support the coordination and management of local procurements (i.e. local services, furniture, supplies, equipment, event organization service and other required materials and/or services)
• Assist the technical team in developing event budgets and other logistics and planning materials
• Support the technical team and Operations Director in any necessary tasks associated with event logistics and implementation
• Assist with documentation of project property including preparing periodic reports and updating property logs, preparing end of year Annual Inventory Report for USAID
• Answer the telephone, receiving and greeting guests/visitors
• Send, receive, file and record information about postal, pouch, fax and office’s correspondence
• Assist the Operations Director in maintaining an effective office filing system, stakeholder roster, business card files, and communications database
• Assist the Operations Director in collecting and maintaining project data and records
• Conduct general office support activities as required by the project

How to apply:

Applications will be reviewed on a rolling basis but this application window will close on COB 15 November 2017. To apply, please send cover letter and CV only to [email protected]. Other supporting documents are not required until the final round of interview. The subject line email of application should follow this format: Application_Operations Officer_FirstNameLastName.

Only short-listed candidates will be contacted. No telephone inquiries please.