Finance, Human Resource and Administration Manager

Job Opportunities with USAID Saving Species Project

Tetra Tech, through its subsidiary Tetra Tech ARD (http://www.tetratechintdev.com/), a US-based international development firm is implementing the USAID Saving Species Project. USAID Saving Species will work to reduce consumer demand for and consumption of illegal wildlife and wildlife products, strengthening wildlife law enforcement and prosecution, and improving and harmonizing the legal framework for wildlife crime. Tetra Tech is advertising for 1 position: Finance, Human Resource and Administration Manager. The position will be based for the Hanoi Office. All applicants should be Vietnamese citizens. Interested and qualified candidates should email their current curriculum vitae (CV), 3 references, and a completed (signed/dated) Employee Biographical Data form (can be downloaded from: https://careers.tetratechintdev.com/ARDCareers/App/Documents/AID1420-17E...) to: [email protected]. Subject of the email should include “USAID Saving Species” and the name of the position applying for. Short-listed candidates will be contacted for an interview. Compensation will be commensurate with relevant experience.

Tetra Tech ARD is committed to diversity and gender equality in all of its operations. We encourage applications from women and underrepresented groups. Tetra Tech ARD is proud to be an Equal Opportunity Employer.

Deadline for submission of applications: 12 December 2018

JOB SUMMARY:

The Finance, HR, and Administration Manager has the responsibility for the management and supervision of the administrative and finance staff of the project. The Finance, HR, and Administration Manager will report directly to the Chief of Party (COP).

MAIN RESPONSIBILITIES AND TASKS:

Supervisory and Support  

• Manages the overall functions of the administrative and finance team
• Supervises the administrative and finance team staff
• Manages and directs recruitment in consultation with the COP
• Conducts annual performance reviews and evaluations of employees, with COP review and concurrence
• Assists COP to arrange technical and administrative support for short-term consultants and contractors, including orientation on functions and support
• Arranges all conferences, meetings and seminars

Project Compliance and Guidance Duties

• The incumbent, together with the COP, will develop overall administrative and management policies and prepare procedural guidelines for staff and consultants that are consistent with USAID, Tetra Tech ARD, and GVN policies and regulations
• Oversees and coordinates development and implementation of a manual that describes all administrative policies in order to provide guidance to staff, technical assistance team members, and short-term consultants
• Develops and implements new and revised operating policies and procedures as the need arises
• Ensures compliance of operations with USAID, GVN, and Tetra Tech ARD administrative policies and guidelines

Financial Oversight

• The incumbent oversees and reconciles all financial reporting to ensure compliance with Tetra Tech ARD, USAID, and GVN formats, requirements, and scheduling
• Supervises the management of local and foreign currency accounts
• Projects, monitors and replenishes cash flow
• Prepares fiscal monitoring controls on petty cash, bank accounts and procurement integrity
• Assures cost efficiencies and quality control

QUALIFICATIONS: (MINIMUM REQUIREMENTS)

EDUCATION:

University degree in business administration, accounting, financial management or its equivalent

WORK EXPERIENCE:

A minimum of ten years working in administration and finance with international organizations providing contractual technical assistance services. A minimum of two years working experience in a senior supervisory role. This work experience must comprise considerable familiarity with accounting, payroll, procurement and logistical support services.  Work experience providing contractual technical assistance to USAID is preferred.

SKILLS:

Excellent organizational skills and an ability to communicate clearly and effectively with all levels of staff. An ability to act as mediator in conflict situations. A working knowledge of data management using Microsoft Word and Excel software programs. Extensive knowledge of personnel administration principles, wage and salary administration. Excellent organization and time management skills. Demonstrates the authority and sensitivity to manage project staff. Ability to multi-task and capable of efficiently responding to the needs of the project staff. Ability to effectively respond to continuously evolving administrative and financial priorities.

LANGUAGES:                    

Excellent Language proficiency in spoken and written English, and Vietnamese