AP Bookkeeper

World Vision International – Vietnam (WVV) invites Vietnamese competent candidates for the following position:

Position: 01 AP Bookkeeper
Regular work base: Da Bac, Hoa Binh

WORK CONTEXT / BACKGROUND:

WVV’s Area Programs (AP) focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. APs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, implementation, reporting, monitoring and evaluation and reflection phases. Each AP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the AP Manager in maintaining the books of accounts and other financial records of AP & adhering to the financial standards of World Vision financial system to ensure accountability.

KEY RESPONSIBILITIES:

1. FINANCIAL POLICY COMPLIANCE

• Provide Administrative financial services to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.
• Ensure cconsistent service delivery by collaborating and working closely with all of the team members of the Project.
• Conduct all the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).
• Provide the Project staffs the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.
• Assist the project team in verifying quotations, procurement, service supply contracts for project- related activity.
• Ensure adequate and correctness of the supporting documents for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.
• Monitor the financial transactions regularly to maintain project financial account in place and in order.
• The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.
• The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.
• WV accounting policies and procedures are communicated to all staff and relevant partners.

2. BUDGET MANAGEMENT & FINANCIAL REPORTS

• Assist the Project Manager in planning and developing project budget in line with the Plan of Action and log frame.
• The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.
• Review the Sun system generated financial reports with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.
• Provide Manager with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

3. FILING

• Establish and maintain filing system of key documents (in hard copy and soft copy) and in line with audit requirements.
• Maintain all financial and other records required for audit purposes, and provide assistance in regular auditing of the Project.

JOB REQUIREMENTS:

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:

• Bachelor’s Degree
• Majored in finance/ accounting.
• Good time management and organizational skills;
• Fair English, especially report writing skills;
• Good computer skills in Word, Excel, PowerPoint and email;
• Ability and passion to learn about accounting
• Experience in bookkeeping and accounting

Deadline for application: 31 January 2019

WVV Application Form and the detailed job description for this position can be found at World Vision Vietnam’s website: https://careers.wvi.org

Our contact details:

People and Culture Department
World Vision International - Vietnam
Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham street, Hanoi
Tel: 024. 39439920 (ext.142). Email: [email protected]

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

World Vision is a Christian humanitarian organization which works to improve the quality of life of people, especially children, who are marginalized and living in poverty regardless of religion, race and gender.