Warehouse/Finance Officer

EMPLOYMENT OPPORTUNITY
WITH AN INTERNATIONAL NON-GOVERNMENT ORGANIZATION (INGO)

PSI is a leading global health organization using private sector techniques to address a variety of health-related issues in Vietnam including malaria, reproductive health, HIV & AIDS, sanitation & hygiene, and non-communicable diseases. PSI provides products, services and behavior change communications that improve the health and well-being of underserved communities. For more information: www.psi.org

PSI currently seeks a talented and motivated Warehouse/Finance Officer to work full-time with our dynamic, results-oriented team in Hanoi:

Job Title: WAREHOUSE/FINANCE OFFICER
Report to: To be decided (TBD)

Job summary:

The Warehouse/Finance Officer is responsible for providing support in management of PSI’s warehouses and stock to ensure the safe, efficient and accurate operation of the warehouses and storage functions. He/she will also support daily finance works in accordance with PSI system requirements. He/She will input sales invoices to reconcile with the monthly sales report at all levels.

Key responsibilities:

• Work closely with supervisor in daily management of the warehouse operation in compliance with PSI Warehouse Manual: Receipt and dispatch of commodities, IEC materials, IPC tools and promotional items; follow up receiving and returning items by requesters; coordinate sending items to requesters; manage samples, promotional materials, health products and assets at PSI’s warehouse(s)
• Stock and reconcile items. Manage and update the stock bin cards; provide periodical reports and whenever required;
• Serve as focal point for warehouse routine works, monthly schedule stock check and ad-hoc visits;
• Supervise the Warehouse Keeper on daily warehouse management to ensure inventory is in good condition in compliance with PSI Warehouse manual and up-to-date items quantity
• Work daily with QBE system
• Review and keep filing Finance/Procurement documents, scan documents to QBE system to ensure compliance with guidelines
• Enter sales invoices and perform cross check with M&E for any discrepancy in sales report and process payment
• Work closely with procurement to ensure all quotations and other necessary processes are properly documented
• Back up for finance team in processing payments, check financial reports and supporting documents from sub-contract partners, provide support for sub-award documents filing and ensure tools for sub-award management are all documented.
• Provide second back-up to ensure professional front office coverage when the Admin Officer is out of office and/or translation -as appropriate

Selection criteria:

• Bachelor’s degree in finance / accounting or similar.
• At least 2 years of experience in finance and accounting.
• Good English - written and verbal communication skills.
• Detail-oriented and well-organized – an advantage

A competitive remuneration package will be offered to the successful candidate

Interested candidates are requested to submit detailed curriculum vitae (CV) with a letter of interest indicating the position you are applying for as well as copies of relevant certificates/degrees no later than 10 February 2019 to HR Department, PSI Vietnam; Address: 11th floor, VINAFOR Building, 127 Lo Duc, Hai Ba Trung, Hanoi; or through email: [email protected] or fax: (024) 3944 6323; Please do not contact via telephone. Dossier will not be returned.