Support Services Intern

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for a Vietnamese national for:

• Position: Support Services Intern
• Location: Ho Chi Minh City

ROLE PURPOSE:

This position will support Admin and Supply Chain division in implementing administrative and supply chain duties to ensure the organisational procedure and policy compliance with effectiveness of operational works of Save the Children International in Vietnam. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

Administration support:

• Support the Receptionist/ Admin Assistant to manage office supplies and the front desk when required
• Photocopy, scan and translate the documents when required
• Provide logistics support for internal events, meeting, training and workshop
• Support Admin and Logistics Officer in preparing visa for Expat staff and visitor
• Provide general administration support, when required, including: word processing, data entry and internet research tasks
• Update regular contact list
• Support to manage rental contracts tracking Support in managing office asset ( inventory check, update, filing & report)
• Support in preparing Monthly Situational Analysis Report Rotated role as a minute taker in the team meeting
• Support to provide logistics for newcomers (working space, computer, stationery, motorbike parking card...)
• Provide support to updating total inventory management (TIM) system
• Provide support to development of supplier ID and supplier management system
• Provide support to physical stocks management
• Provide support to updating procurement tracker and fleet tracker weekly
• Other tasks as assigned

Working contacts:

• Internal: All staff including Programs members and Support Services team members in Ho Chi Minh office
• External: Suppliers, consultants, partners and local competent authorities

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in public administration, human resources, business administration or relevant field;

Essential

• Good spoken and written English language skills
• Computer literate (Microsoft Word and Excel are required)
• Customer-oriented, supportive
• Positive working and learning attitude
• Faithfulness, hard-working, details oriented, good interpersonal skill and ability to work in a team

Desireable

• Good communication skills
• Commitment to Save the Children values

All application packages must be submitted via https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190003F8&tz=G...

In case you cannot access to the above link, please send your updated CV (in English), your cover letter and your SC’s application form to Email: [email protected]

The SC application form and the full Job Description are attached.

The closing date for application is 11:59 pm 09 November 2019.

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned.

Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.