Project Assistant (PA)
The Opportunity
This Project Assistant (PA) is responsible for assisting and implement ing activities of the “School health and nutrition” project. This position will provide technical and logistical supports for the project implementation as well as for the MEAL (monitoring, evaluation, accountability and learning) activities to ensure effective, efficient and cost-sensitive operations of the School Health and Nutrition Project In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
Key Responsibilities
Program Planning and Implementation
- Support project team to develop detailed implementation plan and provide supports for partners in developing their respective detailed implementation plan
- Coordinate with project officers to produce and submit monthly/quarterly/annual workplans, procurement plan, progress updates and reports to the project manager
- Provide technical support to project schools and teachers in implementing extra-curriculum sessions and communication events on School health and Nutrition.
- Coordinate logistical issues of project activities (visits, materials printing and distribution, meetings, events and workshops, procurement and distribution…) to ensure that project activities are implemented in high quality and effectively.
- Provide inputs for project IEC materials development, including video clips, leaflets, posters and standees, etc.
- Regularly track and document project data, information and lessons learned for better planning and finding solutions to overcome emerging issues during project implementation.
- Report to the Project Manager and Project officers any problems which are arisen during project implementation.
- Provide translation and interpretation for the project (if required)
- Support to ensure project partners follow key project policies including Child Safeguarding, Construction, Fraud, Code of Conduct, Anti-Harassment and Financial regulations
Finance Management and Budget control
- Comply with SCI and donor requirements on expenditures and provide support to partners on compliance;
- In collaboration with Finance team, support project team and partners in budget planning, expenditures, procurement, and settlements of expenses.
- Support project team and financial staff to conduct financial visits to partners (if required).
- Assist the Project manager in monitoring partners’ budget, burn rate, and report the Project Manager of any anticipated problems;
Monitoring, evaluation, reporting and capacity building
- Support the Project team to monitor project activities conducted by partners to ensure project activities implemented as per work-plan and quality benchmarks.
- Collect and submit monthly reports that compile the numbers trained and numbers reached in each area, achievements, challenges and lessons learned;
- Take photos and consent forms from beneficiaries.
Representational/Coordination/Networking
- Meet with local partners, schools, teachers a regular basis, record minutes, cooperate and collaborate on project planning and implementation.
- Maintain collegial working relationships with all stakeholders through collaboration and cooperation
- Ensure effective communication in order that all partners are well informed on project objectives and activities
- Actively collaborate with sectoral colleagues in SCI Vietnam to promote shared directions, exchange best practices, and provide assistance.
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at
https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=2000013J&tz=GMT%2B07%3A00&tzname=Asia%2FBangkok
Closing Date for Application: 26 February 2020
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.