Project Assistant
TOR for Project Assistant
Japan International Cooperation Agency (JICA) is an Incorporated Administrative Agency, aiming to contribute to promotion of international cooperation and socioeconomic development of developing regions. JICA Vietnam is currently engaged in three priority areas: promoting economic growth, strengthening international competitiveness, supporting vulnerable groups and enhancing governance.
URL: https://www.jica.go.jp/vietnam/english/index.html.
This project for Strategic Training of Leaders and Managers, as a project to contribute to enhancing governance of Vietnam, aims at fostering future Vietnamese leaders and managers to promote public administration reforms and socio-economic model from knowledge and views gained through training programs in Japan, seminars and follow-up activities in Vietnam.
The project is looking for a qualified candidate to fill the following position:
- Posting Title: Project Assistant
- Employer: Technical Cooperation Project for Strategic Training of Leaders and Managers operated by JICA
- Duty Station: JICA Project Office (currently located in Ho Chi Minh National Academy of Politics (HCMA) at Hoang Quoc Viet st., Subject to change) in Hanoi. Possibility of business trip within Vietnam.
- From: July 2020
Duties include but not limited to:
- Provide interpretation services necessary for meeting with project stakeholders;
- Provide translation services such as translating training reports, key news articles and other information that are necessary for operation of project;
- Proceed necessary administrative and logistics for the project activities;
- Collect and analyze reports and relevant information required for planning, reporting and negotiation of project activities, considering alternative approaches/methods of project implementation and management;
- Accompany JICA expert(s) for meetings with the project counterpart;
- Collect and store all relevant data, information, communications, reports, etc.;
- Assist JICA expert(s) to prepare documents, reports, etc.;
- Assist JICA expert(s) in procuring equipment;
- Ensure adherence to the JICA rules and regulations for financial and administrative matters;
- Establish and maintain close and positive links with the relevant national, provincial and local stakeholders, such as national, provincial and local authorities, private sectors and the media;
- Act as the primary focal point for counterparts’ contact;
- Assist JICA expert(s) in other tasks on request
Competencies:
- Responsibility and commitment: Being professional in accomplishing given assignments. Be on time.
- Communication: Listens to others carefully, correctly interprets messages from others and reports timely. Asks questions for clarifications. Tailors language to match audiences.
- Willingness to learn and challenge.
- Planning and organizing: Uses time efficiently. Forsees risks to plan ahead.
- Flexibility and positive attitude: Ability to adjust new assignment, patience when facing difficult problems.
Qualifications:
- A first-level university degree is required.
- Advanced English skill in speaking and writing is required.
- Fluency in Japanese is an advantage.
- Sufficient skill in using Personal Computer (Word, Excel, Powerpoint) is required.
- A minimum of three (3) years of work experience is required. Experience in development work in governance sector is desirable.
Notice:
- This is a project post.
- The initial 60 days is for probation period.
- The length of each contract is one (1) year length, with possibility of extension for three (3) years.
- Social security and health insurance are covered based on Vietnamese Labour Law.
- Salary is decided based on the qualifications, relevant experiences and regulation of JICA.
Contact:
Interested candidates are requested to submit detailed curriculum vitae (CV) with a letter of interest as well as copies of relevant certificates / degrees as soon as possible to:
Morita Yuko (Ms) - JICA Project office; Address: Van phong du an JICA, Hoc vien Chinh tri Quoc gia Ho Chi Minh, 135 Nguyen Phong Sac st., Cau Giay district. Hanoi; or through email: [email protected] by June 18 (Thu), 2020.
The evaluation of applicants will be conducted based on the information submitted.
Interviews will be conducted for the selected candidates. Information submitted are subject to reference checks for verification. Documents submitted will not be returned.