Project Admin Officer (WWF-Viet Nam) Cum Regional Programme Admin Assistant (WWF Freshwater Asia-Pacific team)

Location: Ho Chi Minh City

Want to make a positive difference to the future of people and our one shared home - the Earth? Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the deepening crisis of nature loss. A growing realization that nature is our life-support system. And that nobody will be spared from the impacts of its loss. Here at WWF, we are helping to tackle this enormous global challenge.

Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from HR and finance to advocacy and conservation science. We welcome applications from anyone who believes they can help us create a better future for people and wildlife.

What we do

We are an independent conservation organization, striving to sustain the natural world for the benefit of people and wildlife. From individuals and communities to business and government, we are part of a growing coalition calling on world leaders to set nature on the path to recovery by 2030. Together, we seek to protect and restore natural habitats, stop the mass extinction of wildlife, and make the way we produce and consume sustainably.

About WWF-Vietnam

WWF - Viet Nam was one of the first International non-government organizations working in Vietnam. In 1985, WWF-Viet Nam began working on a national conservation strategy and since then has worked closely with the Vietnamese Government on a diverse range of environmental issues and implemented field activities across the country. Find out more at http://vietnam.panda.org/. WWF-Viet Nam recognizes that its employees are its most important asset. A competent workforce, thoroughly trained, properly motivated and bound together by mutual trust and common objectives is crucial to the success of WWF-Viet Nam.

We are looking for a Project Admin Officer (WWF-Viet Nam) Cum Regional Programme Admin Assistant (WWF Freshwater Asia-Pacific team)

Under the IKI BMU funded “Sustainable Sand Management in the Mekong Delta” Project, the Project Admin Officer is responsible for providing daily administrative and communication support to the Project Team both under GMP and Viet Nam budgets. He/she is also responsible for supporting to produce communication contents for internal and external communications. The project contributes to the wider agenda of WWF Freshwater Practice (eg. RAD) as such it is expected for the Admin Officer to provide support upon need.

Major Functions:

• Provide support to Project Manager(s) in working with relevant functions to arrange logistics for events and meetings held in project sites, e.g., booking vehicles and accommodation, purchasing tickets and other logistics, etc. for project staff and external contracted service providers if required, preparing paper for government permission;Financial compliance
• Be responsible for the procurement of goods and services upon approval by Budget holder and ensure that the procurement policies and procedures are strictly followed. Work with FA Function to develop inventory of project assets.
• Assist FA in receiving and screening of all project invoices, receipts, supporting documents of project activities in charge to ensure accuracy and compliance with current finance and procurement/admin requirements;
• Assist in media relations, organizing press conferences and press trips and events; communication activities; outreaching to targeted corporate partners
• Provide support to staff and consultants with the planning and administering all of the effective communications of compliance with all WWF-Greater Mekong administration policies and procedures;
• Assist with preparation of consultant and service to vendors contract in coordination with WWF-Greater Mekong Finance team in Hanoi;

Key Requirements:

• Bachelor's degree (or higher) in English, social sciences, business administration, business management or in relevant fields of natural resources conservation. 
• At least 3 years of practical experience in areas related to administration, Accountant and/or communications, public relations.
• Experience working in international organizations  and in working or liaison with GO and NGO bodies 
• Experience in developing administration, finance and accounting systems, policies and procedures is an advantage
• Networking and interpersonal skills
• Fluency in written and spoken English is a must.
• Identifies and aligns with the core values of the WWF organization: Courage, Collaboration, Respect & Integrity.
• Demonstrates WWF behaviors in ways of working: Strive for Impact, Listen Deeply, Collaborate Openly, Innovate Fearlessly;
• Adheres to WWF’s brand values, which are: Knowledgeable, Optimistic, Determined and Engaging

How to apply

The detailed terms of references are attached to this email. Send us your curriculum vitae & cover letter in English, naming each file: “Full name - CV/CL”.

For external candidates outside the WWF network, please send your applications to [email protected] stating in the subject line of the email: Project Admin - IKI - Full name

The deadline is 1st Sept, 2021

Only short-listed candidates will be contacted.

“WWF is an equal opportunity employer and committed to having a diverse workforce."