Supply Chain Officer

The Opportunity - Supply Chain Officer

The position will be responsible to implement all procurement activities for the projects of Sponsorship Program in the Lao Cai office and ensure that goods are purchased to meet identified project needs in quality and time; be in charge of assets/inventory management, warehouse management including TIM.

The incumbent will support Sponsorship Program Manager in development of relevant reports and other procurement and administration duties to ensure compliance and effective implementation of the SCI policies as well as smooth operation of Save the Children programme in Vietnam

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities

• Provide day to day procurement for Sponsorship program  and ensure goods are purchased to meet identified project needs in quality and time
• Ensure the effectiveness and efficiency of procurement activities.
• Maintains service contracts related to procurement for Sponsorship program including car rental, hotel booking, air fares, insurance for project equipments and supplies etc
• Conducts procurement services to program: handle service contracts including contract with a firm on specific kind of work, printing service, purchasing goods, services and equipment
• Assists in obtaining all authorizations and documents required for duty free importation of project equipment including GIK and emergency items, project supplies, ect
• Review the preferred list of suppliers on regular basis and identify more potential suppliers to update the supplier database
• Conducts all required procurements in accordance with SC procurement guidelines and donor’s rules and regulations
• Prepare quarterly budget projection of procurement and monitor the expense versus the allocated budget
• Review and provide inputs to the procurement plan and sourcing pipeline
• Maintains and ensures the most updated data for the online procurement system (ProSave).
• Ensure the smooth operation of online procurement system
• Prepare monthly cash forecast and update data for country annual budgeting.
• Coordinates with field staff for purchase and transport/shipment of goods requested
• Act as focal person to prepare, negotiate, renew/end the contracts for project equipments, supplies, printing and other procurement related to projects in the Northern office
• Updates and makes sure all procurement documents are in compliance with SCiV and donor’s rules and regulations
• Maintains an effective warehouse management system and TIM with proper inventory codes and conduct physical asset count when required.
• Ensure all stock items in warehousre are properly manage arcording to SCI procedures including regurlar reconciliation between TIM and Agresso.
• Ensures timely and proper domestic travel arrangements are made for staff and visitors in Lao Cai Office.
• Support ad-hoc procurements for partners if necessary
• Creates and maintains a filing system for related procurement activities and ensure the accuracy  of computerized database and administrative filling
• To be flexible and available for missions to the field for special support or supervision on given procurement and logistics issues
• Provide back up to other staff in the team when required

Working contacts

• Internal: All staff in Lao Cai Office and Hanoi Office
• External: Visitors, consultants and suppliers of services

QUALIFICATIONS

• Bachelor’s degree in admistration and related fields

EXPERIENCE AND SKILLS

Essential

• 4 years in work experience in administration field, 2 working years with NGO is preferable
• Good understanding of local regulations on procurement and bidding procedures
• Good English written and verbal skills
• Computer literacy
• Good problem solving , compliance, negotiating and presentation skills
• Ability to establish priorities and plan, organize, and coordinate a variety of work activities.
• Ability to maintain accurate records and documents and to prepare written reports, conclusions, and recommendations.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

Job Description - Lao Cai - Supply Chain Officer - National Only (210006UN) (taleo.net)

If you have any issues with applying via our system, please send email explaining your troubles to [email protected]

Closing Date for Application: 08^th October, 2021

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We believe that gender equality is a basic right for all people

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.