Accountant cum Administrative Assistant

JOB DESCRIPTION

Job Title:                               Accountant cum Administrative Assistant

Location:                               Hanoi Vietnam

Position Duration:                 01 Year with possibility of extension    

Job Summary:                      

• To provide a range of management services to the project.
• To apply advanced subject matter knowledge to solve common and complex compensationissues within established guidelines.
• Facilitating and improving the financial practices and procedures within a company.
• Ensuring an organization's adherence to financial regulations and legislation.

Duties and Responsibilities:

1. Finance and Accounting on 2 projects ( Special Education Empowerment Project of Vietnam National Center for Special Education and Vocational rehabilitation pilot project for YWD in Hanoi, Vietnam)

• Carry out the procedures for money transfer, withdrawal, cash deposit at the bank as required by the 2 projects.
• Perform reconciliation, payment and collection of accounting documents in the project
• Follow up the disbursement progress of the project and report to the Project Manager and Branch Director by monthly, yearly or when required.
• Support in the consolidation, preparation and timely submission of Financial reports for the projects;
• Ensure maintenance of proper books of accounts;
• Ensure efficient payments and disbursements according to approved policy: control of the reception of invoices, verification of compliance;
• Prepare tax reports, monthly/quarterly expenditure reports and other reports as required by the project, sponsors/authoritative state agencies.
• Instruct for individuals/organizations participating in the projects to prepare accounting documents in accordance with project requirements.

2. Administration

• Monitoring and follow-up on administrative procedures: visa renewal, stamp, social insurance, etc;
• Ensure proper function of logistical operations including travel & events organization;
• Check documents for accuracy and completeness;
• Data entries and processing of documents, scan and update the information into the existing computer systems;
• Provide high quality-related administrative support services as required and assigned.

3. Logistics & Support in the implementation of activities and events

• Preparation and logistics (venue, material, invitations,..etc)
• Drafting of minutes and summary where necessary.

4. Support  events Vocational rehabilitation pilot project for YWD in Hanoi, Vietnam

• Participation meeting with other organizations and each activities in project.
• Communication with other organizations and explanation contents of project for carrying understanding.
• Interpreter between AH and other organization for carry on the project.

5. OTHERS – General support

• Participation to key activities and events when necessary: meetings, conferences, events, Punctual support in fund seeking;

Overall, the Accountant cum Administrative Assistant will back up full collaboration with the Project Manager. The Accountant cum Administrative Assistant is expected to be proactive, autonomous, and transparent with the team.

Depending on the new projects likely to be coordinated, the repartition of working time and responsibilities, as well as the tasks of the Accountant cum Administrative Assistant may change, after discussion and communication with the Branch Director.

Qualifications Required:

• University degree in finance, accounting, economics or equivalent;
• At least 1 years of experience in international none government organization;
• At least 1 years of financial or project officer experience (Maximum);

Skills Required:

• Capacity to solve problems logically in a demanding and complicated circumstances.
• Highly proficient with Microsoft Office Tools; particularly Excel.
• Possesses strong organizational and problem solving skills in a fast-paced environment.
• Possess strong cross-cultural communication skills, both written and verbal.
• Willing to take on additional assignments and responsibility as needed.
• Must have analytical and good mathematic skills.
• English and/or Korean skills;

Only short-listed candidates will be contacted by Angels’ Haven Vietnam.

To respond to this opportunity, please send your Cover letter and Curriculum Vitae to [email protected]; cc to [email protected] referencing “Your name_Accountant cum Administrative Assistant” in the subject title.

Application Deadline: December 18^th , 2021