Admin Associate
Position: Admin Associate
Location: Ho Chi Minh City
Organization Profile
Room to Read is a global organization transforming the lives of millions of children in low-income communities by focusing on literacy and gender equality in education. Founded in 2000 on the belief that World Change Starts with Educated Children®, our innovative model focuses on deep, systemic transformation within schools during two time periods that are most critical in a child’s schooling: early primary school for literacy acquisition and secondary school for girls’ education. We work in collaboration with local communities, partner organizations, and governments to develop literacy skills and a habit of reading among primary school children and ensure girls can complete secondary school with the skills necessary to negotiate key life decisions. By focusing on the quality of education provided within the communi-ties and ensuring these outcomes are measured, we have created a model that can be replicated, localized and sustained by governments. Room to Read has benefited 16.8 million children across over 37,000 communities in Bangladesh, Cambodia, Grenada, Honduras, India, Indonesia, Jordan, Laos, Myanmar, Nepal, Rwanda, South Africa, Sri Lanka, Tanzania, Vietnam, and Zambia. Learn more at www.roomtoread.org.
In Vietnam, Room to Read has been providing educational support in 20 years, establishing our presence in 35 provinces.
Position Overview:
The Admin Associate will be responsible for supporting all aspects of the organization’s administrative, procurement, and support services include implementation of administration and procurement policies, in-country procurement process, and general administration preparation, maintenance, and repairs.
Key Responsibilities:
1. Be responsible in receptionist position:
- Answer telephone, screen and direct calls
- Take and replay messages
- Provide information to callers
- Greet person entering organization; control guess entering organization.
- Direct persons to correct destination
- General administrative and clerical support
- Receive and sort letters/mails and deliveries
- Tidy and maintain the reception area.
2. Make the monthly payment of office expense (check and verify bills) for HCM office:
- Office supplies: stationery, drinking water, miscellaneous …
- Telecom & Internet: monthly fee for Ho Chi Minh office
- Outsource service: security, repair and maintenance, cleaner salary
- Photocopy renting fee (based on actual using)
- Postage, shipping and delivering
- Utilities: electric fee, water fee, garbage monthly fee
- Rent: house renting/leasing
- Others
3. Follow, renew, keep track on renting/leasing contract of HCM office and field offices.
4. Book car rental, air ticket, training ticket, meeting/hotel room ... for staff, partners, ... when required and release the booking payment.
5. Support and improve country office’s hospitality services for all visitors, donors, and employees of Room to Read or in house training, workshops, conference, and meeting in logistic arrangement including but not limited to:
- Book air-port pickup/drop off
- Book hotel/meeting room
- ExecuteBusinessVisafor Room to Read’s foreigner staff.
6. Do procurement for service and goods.
7. Manage the asset of all offices(fix asset and motive asset), including but not limited to:
- Do the physicalassest checking and make report quaterly.
- Update and maintain the asset/property list of the office.
- Buy asset/property insurance annually and after new asset.
- Suppor staff for insurance claim in lost case.
- Frequently check the condition of the asset/property for repair and maintenance.
- Check in/out office equipment.
8. Manage the warehouse’s figure and condition.
9. Carry out other functions as per need and periodically and rationally suggested by the supervisor.
Qualifications:
- Graduated from University major in Administration/Foreign Language/Economic/Commerce
- At least 2 years relevant experience in similar position in an international environment, preferable in NGOs
- Fluency in English and Vietnamese
- Professional communication skills
- Knowledge in Procurement and Accounting is preferable
- High integrity and hard working
- Ability to work as a team member
- Good interpersonal skill and ability to interact tactful with people at all levels.
- Have the “Can do” attitude
- Good knowledge of computer software.
To be successful as a member of the Room to Read team, you will also:
- Have a passion for our mission and a strong desire to impact an up-and-coming non-profit organization
- Be an innovative and creative thinker; you’re not afraid to try something new and inspire others to do so
- Have a very high level of personal and professional integrity and trustworthiness
- Have a strong work ethic and require minimal direction
- Work well independently as well as part of a team
- Thrive in a fast-paced and fun environment
Compensation:
Room to Read offers a competitive salary with excellent benefits. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries by focusing on literacy and gender equality in education.
Application Procedure:
Qualified candidates are invited to apply at Roomtoread.org/ About us/Career. You will be asked to complete an online application and upload your resume and cover letter. You will receive an email confirmation when your application has been received.
Due to high applicant volume, we regret that we are not able to send personalized responses to all applicants. Applications are accepted until the position is filled.
Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.
Room to Read is a child-safe organization; all personnel are expected to adhere to Room to Read’s Child Protection Policy and Child Protection Code of Conduct.