Program Assistant

Responsibilities

Description

Primary function

Under the supervision of designated Program Managers, the Program Assistant will support to organize and perform project activities under on-going projects, sustain and strengthening relationship with local and national project stakeholders and join in delivering all committed results and deliverables in its work plan.

Program implementation

• To assist Program Managers in planning and implementation stages across all AIP Foundation’s programs and public awareness campaigns;
• To supports in developing plans and budgets, implementing activities, conducting monitoring & evaluation, developing reports.
• To provide support to relevant partners to ensure quality, participatory, effective, efficient and cost-sensitive planning, implementation, monitoring/reviewing, reporting and evaluation processes of the programs activities in the program areas, with and by partners;
• To provide logistical support on program implementation to the Program Manager(s) and/or National Program Director where required;
• To provide support in organizing trainings, workshops and other capacity building activities
• To develop and maintain positive relationships with key stakeholders, i.e. sponsors, government departments, school staff, children and parents.
• To manage agencies, vendors, suppliers in the process of program implementation.

Program monitoring, evaluation and reporting

• Monitor program activities conducted by partners to ensure program activities implemented as per work plan;
• Participate in, support and prepare logistics for research, surveys and other monitoring and/or evaluation activities in project areas as needed;
• Assist with the monitoring, evaluation and reporting relevant to each program or public awareness campaign, as directed by the Program Manager(s)

Program administration

• In charge of AIP Foundation's Podio general admins who oversee all the workspaces to ensure staff work properly in terms of database and underlined system setting up;
• Carry out all program related administrative tasks, as directed by Program Managers to include:

1. Translation of English to Vietnamese and Vietnamese to English
2. TORs, MOUs and other Documents drafting
3. Project database management: study, update, maintenance & filing
4. Planning and executing meetings, travels, and other administrative tasks efficiently including advance and payment requests.

Key working relationships

Key stakeholders

• Sponsors
• Program Manager(s)
• National Program Director