Accounting Assistant

Open to Internal and External Candidates
VN 2022/03 (GS-HCMC)

Position Title : Accounting Assistant
Duty Station : HCMC, Vietnam
Classification : General Service Staff, Grade 4 (UN salary scale)
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : March 22, 2022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications are welcome from first-and second-tier candidates. For the purpose of this vacancy, the internal candidates are considered first-tier candidates. Internal candidates on regular or fixed-term contracts should meet the minimum of time in post requirement of eighteen months or more at the time of the closing of the VN. The minimum time in post requirement will be reduced to six months or more for those with short-term contracts.

Context:

Under the overall guidance of the Head of Office (HoO) and the direct supervision of the National Finance Officer, the Accounting Assistant will be mainly responsible for all payments and accounting reports, ensuring full compliance with IOM financial regulations and procedures.

Core Functions / Responsibilities:

• Prepare all office payments: receive and verify invoices, cross-check with supporting documentation and internal records, create bank payment requests for authorization by the supervisor;
• Liaise with bank and perform office banking and financial transactions, including travel expense claims, funding and mission payment requests, card payment reconciliation, accounts payable/receivable, staff personal expenses and salary advances,
• Coordinate with procurement colleagues to ensure all documentation is complete and in compliance with IOM regulations and procedures (PR, PO, MIGO, MIRO);
• Perform data entry of financial transactions on a daily basis into SAP/PRISM, and post daily transactions to PRISM;
• Assist with monthly payroll, verifying all information and preparing salary payment requests for authorization by the Head of Finance and Head of Office; review projectization and apply changes as required; effect payments for staff’s salary and National Social Security (NSS)
• Assist in preparing tax documentation for VAT reimbursement to IOM.
• Run and check month-end accounting reports, and present for supervisor’s review and HoO’s authorization;
• Assist with project budgets, expenditure reviews, expense control statements, monthly/annual financial reports, and other reporting per donor requirements; create forms and templates (including in SAP/PRISM) as needed; reply to inquiries on accounting issues;
• Monitor exchange rate issues, including FX gains/losses and their effect on mission fundingand expenditures; raise issues to the attention of the supervisor;
• Assist with other financial matters and cashier duties in the absence of those responsible.
• Perform other related duties as required.

Required Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, Auditing or related field with at least two years of relevant professional experience;
• Or, high school certificate with at least four years of relevant work experience;
• Advanced excel skill;
• Experience interpreting rules and guidelines and solving routine and non-routine issues in the field of Finance and Budget.
• Excellent report writing skill in English is a must; Ability to establish and maintain effective working relationships in multicultural environment with external and internal partners; Ability to take initiative, establish priorities, coordinate and monitor own work plan;
• Discretion and maturity of judgment are required;
• Previous work experience in international organizations and companies would be an advantage.

Languages
Fluency in English and Vietnamese is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators (level 1)

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
• Only candidates residing in the country will be considered. A prerequisite for taking up the position is legal residency and work permit, as applicable.

How to apply:

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at www.iom.int.vn

Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be delivered to the IOM Sub-Office in Ho Chi Minh City at 1B Pham Ngoc Thach, District 1, or submitted electronically to [email protected].