Finance Assistant
Job Title: Finance Assistant
Project: USAID Vietnam Sustainable Forest Management
Reports to: Finance Manager
Location: Hanoi with travel to provinces
Date: May 2022
DAI Organization and Values
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability.DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.
DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.
Project Background
The USAID Sustainable Forest Management Project (the Project) will work with the Government of Vietnam (GVN) to reduce carbon emissions associated with deforestation, the degradation of natural forests, and poor plantation management. The Project will implement a “Green Prosperity” approach that strengthens local communities’ ability to protect their natural resource base and reduce emissions while building a strong foundation for sustainable livelihoods and equitable economic growth.
The Project will work in seven provinces (Lao Cai, Son La, Hoa Binh, Thanh Hoa, Nghe An, Quang Tri, Quang Nam) and focus on five objectives:
- Improve and expand community forest management
- Increase conservation-friendly enterprises in forest-dependent communities
- Increase functionality of law enforcement system for forest crimes
- Improve production forest management practices
- Mobilize domestic resources for forest management and protection
Overview of the Position:
The Finance Assistant is a member of the Finance team. She/he will support the finance team in day-to-day general accounting, assuring all backup documentation is ready for audit and ensuring compliance with travel and other administrative procedures when processing payments.
Roles and Responsibilities:
Audit
- Supports internal and external audits.
- Supports conducting reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (when required)
- Ensures adequate backup documentation is uploaded to the relevant system according to set deadlines.
General Accounting
- Support on collecting weekly fund requests.
- Ensure backup documentation is sufficient before filling such as voucher files are scanned and uploaded to DAI’s System for the Electronic Archival of Financial Documentation - SharePoint.
- Support preparation of VAT list for VAT report/refund.
- Support reconciliation of project inventory on a regular basis ensuring that the value/purchase price of project assets reflected in the inventory register agrees with the total shown in the cumulative Non-Expendable account balance.
- Prepare bank remittances form and upload to banking online system as well as receiving e advice from the bank.
- Timely import voucher information into TAMIS system
Payroll
- Cross check with HR project’s leave balances tracker and timesheets.
Other financial tasks assigned by OPS Director and Finance Manager
Qualifications:
- University graduate, preferably Finance/Accounting related degree
- At least 5 consecutive years of relevant working experience, preferably with foreign-funded projects
- Excellent command of Vietnamese and English
- Good literacy with major computer applications
- Careful and detail oriented
- Good communication skills
How to apply and requested documents
Interested candidates are requested to submit:
- A CV in English
- A cover letter in English indicating why the candidate is suitable for this position
- Scanned copy of related degrees
via email to our recruitment email at [email protected]. Please quote the position title in the subject line: “Candidate’s full name _ Finance Assistant”
Deadline for application: 5.00 p.m. (Hanoi time), May 17, 2021
Note: Applications will be reviewed and interviews will be conducted on a rolling basis to identify appropriate candidates as soon as possible.
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DAI is an equal opportunity/affirmative action employer with a commitment to diversity. DAI does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, veteran status, or other non-merit factor.