Program Assistant
Terms Of Reference – Program Assistant
Clinton Health Access Initiative, Vietnam
Position: Program Assistant
Work place: Hanoi, Vietnam
Duration: 1 year, extendable
Start date: January 2023 preferred
The Clinton Health Access Initiative (CHAI) is a trusted advisor to governments worldwide, helping them transform the way they provide health services. Established in Vietnam in 2006, CHAI works with a number of departments in the Ministry of Health to help reach national goals related to COVID-19, hepatitis, TB, malaria and vaccination. CHAI has emphasized a sustainable and integrative approach to health systems strengthening premised on a close partnership with government to build national capacity so that programs can continue without our support.
CHAI’s team in Vietnam consists of a core of 18 staff in addition to staff at the regional and global levels.
This position provides someone with limited experience significant opportunity for learning and growth.
Main Responsibilities:
The Program Assistant will provide program and operational support related to information technology systems and monitoring and evaluation efforts related to our health programs.
- Prepare health data for analysis, and make charts and diagrams
- Review software systems for bugs and suggest improvements
- Provide support to prepare trainings, workshops, meetings and mentoring trips (e.g. printing materials, logistics arrangements, etc.);
- Assist in preparing letters to partners, local government authorities and other project/program documents upon requests;
- Assist in translation and interpretation from English to Vietnamese and vice versa;
- Arrange travel logistics for team members on business trips (e.g. air tickets, accommodations, airport taxis, car rentals);
- Take notes at team meetings;
- Perform other duties as requested.
Skills and Experiences
- Fluent in verbal and written Vietnamese and English
- Comfortable with technology. Fluent with Microsoft Word, Excel, PowerPoint, Windows, and in internet-based communications
- Excellent organizational skills and high attention to details
- Good command of task prioritization and time management to meet deadlines
- Good teamwork, spirit and enthusiasm
- Proven ability to problem solve and think proactively
- A minimum of 1 year experience
Preferred:
- Experience in information technology-related field
- Experience in health issues
- Experience in communications-related field or in translation
A one-page cover letter should specify the position sought and highlight why the candidate believes they are the right person for the position. A CV detailing professional experience, relevant qualifications and three reference contacts should be provided. Interested candidates should send materials to [email protected]. Indicate position sought in the subject line. Applications will be reviewed as they arrive, but must be received by 30 November 2022. Only shortlisted candidates will be invited for interview.
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