Local Internship (Operations/ Admin Support)

SCOPE OF WORK

Local Internship (Operations/ Admin Support)

I. Summary

The American National Red Cross seeks to prevent and alleviate human suffering around the world by responding to disasters, building safer, more resilient communities, and educating future humanitarians. The American National Red Cross programming around the world to strengthen the global Red Cross Red Crescent network, in order to deliver vital help and hope to some of the most vulnerable communities. For more information, please visit: www.redcross.org

The American National Red Cross (AmRC) Vietnam Delegation currently seeking for an enthusiastic Local Intern (Operation/Admin Support) to assist the transition plan of Vietnam Country Office.

The position will be based in the AmRC Vietnam Delegation office in Hanoi and will report to the Country Business Operation Lead of AmRC Vietnam. The successful candidate is expected starting from March 2023 and with the end date no later than 30 Sep 2023.

II. Responsibilities

2.1. General office tasks

• Assist in booking and coordinating travel arrangement for AmRC expats, visitors and Delegation staff (including visas, air-tickets, accommodation and other arrangements);
• General secretarial work as drafting, translating documents/letters, photocopying and filing;
• Assist in getting quotations for procurement of good/service for office/project, prepare purchase orders, supporting documents for contracting process;
• Support in checking inventory, coding assets, ensuring service provider tracker updated and recorded;
• Assist in organizing meetings/ events (including equipment setting up/connection, preparing slides and presentations, taking minutes);
• Other administrative supports as required.

2.2. Support for transition/close-out plan

• Re-arrange the necessary business operation/finance documents both physical and electronic for compliment by printing, scanning and uploading to the Office shared Cloud;
• Prepare the documents and paperwork for close-out procedures as required;

III. Qualifications

• Bachelor in Business Administration, Economics, Hospitality, English or similar degree are preferable (applicants those are undergraduate waiting for bachelor degree are acceptable);
• Experience not required but preferable (voluntary/social activities or part-time experience);
• Good English skills and fluent in Vietnamese.

IV. Benefits

• Monthly allowance based on actual working days - details to be advised in interview;
• Opportunity to learn from experience professionals in HR and business operations; to be coached duties for business operation, administration and general office works;
• To be trained the related skills of coordination, logistics arrangement, event organization and communications, service oriented through providing support for expat visitors to Vietnam and Delegation staff;
• Having insight into the working environment and understanding the culture of the organization;
• Enhance your employability after graduation with profile in working for a well-known organization;
• Enhance English, computer and many soft-skills;
• Flexible working time to match your studying schedule (if necessary).

V. Competencies

• Good planning, well organizing skills;
• Ability to work effectively within a team or individual with positive attitude; high degree of punctuality;
• Good communication skills in both Vietnamese and English.
• Proficient in Microsoft Office (Excel, Word, Powerpoint);
• Motivation and strong desire to learn and take on new challenges;
• Patient personality and high responsibility;

VI. How to apply

Interested candidates are invited to submit a CV, a cover letter, a copy of related certificates/diplomas (if any) to AmRC via e-mail address [email protected] with the title: Operation/Admin Intern

Interest candidates are encouraged to submit the application no later than COB, January 31, 2023. Only short-listed candidates will be notified.

The American Red Cross is an Equal Opportunity/Affirmative Action Employer.