Finance and Administration Assistance

Title: Finance and Administration Assistance
Program: USAID Linkages for Small and Medium Enterprises (LinkSME) Project
Location: Hanoi, Vietnam
Duration: Estimated 6 months, tentatively from March 2023 to August 2023

The USAID LinkSME project, funded by the United States Agency for International Development (USAID), supports the Government of Vietnam (GVN) in its efforts to develop, adopt, and implement policy and regulatory reforms to provide a more favorable environment
for small and medium enterprises (SMEs). It also works with business support organizations (BSOs) and the GVN to improve the performance of SMEs and integrate them into lead-firm supply chains.

The project is implemented by Improving Economies for Stronger Communities (IESC) (www.iesc.org), under a contract with USAID and an operating license issued by the People’s Aid Coordinating Committee. IESC is a leading U.S. nonprofit organization that fosters private sector development in the economically developing world. Since 1964, we have delivered lasting solutions that have resulted in more than 1.5 million jobs in 137 countries. We partner with businesses, cooperatives, entrepreneurs, jobseekers, and governments to sustainably build capacity, create jobs, and grow enterprises, sharing proven skills and experience that improve the lives of individuals, families, and communities around the world. Our major funders today are the U.S. Agency for International Development (USAID) and the U.S. Department of Agriculture (USDA), among others.

The USAID LinkSME project is looking for a Finance and Admin Assistant to support our day-to-day operations. The Finance and Admin Assistant will perform a variety of administrative and financial tasks, including coordinating meeting, taking notes, assisting in the procurement process, and maintaining a digital record of subcontract documentation. Under the direction of the Finance and Administration Team Lead, the F&A Assistant will work full time and be based in Hanoi office.

DUTIES AND RESPONSIBILITIES

Specific responsibilities include, but are not limited to:

• Assisting the financial management team with procurement bidding process which includes prepare public advertisement for RFP, collect proposals, coordinate bid evaluation meeting with all relevant parties, taking notes, facilitate bidding correspondence, process vendor check and past performance check and document evaluation process.
• Maintain and manage proper sub-contractor contracts, deliverables, and payment records. Preparing contract modification when required.
• Handle and support the administrative tasks of the Finance and Admin team.
• Perform any other task assigned by the supervisor to meet project objectives.

QUALITIFICATIONS

• A bachelor's degree in finance, foreign trade, business administration, or equivalent field.
• Experiences in an intercultural and multi-lingual context gained by way of internships, academic exchanges, volunteers or extra curriculum activities are preferred (a recommendation from the university/reference check may be required).
• Computer skills and experience on formatting/editing documents (excel, word, power point, outlook) are essential.
• Fluency in written and spoken both Vietnamese and English
• Excellent attentive to detail
• Good organizational and time-management skills.
• High levels of integrity and ability to handle confidential information.
• Strong team player with solid communication skills.
• Ability to work independently, prioritize tasks and take initiatives.
• Availability to start working and travelling in short advance notice is a plus.

IESC is an Equal Opportunity Employer. Please note that these positions are intended for Vietnamese nationals. CV and cover letter in English are required. Applications will be reviewed on a rolling basis and the position will remain open until filled. Early applications by February 27, 2023 are strongly encouraged.

APPLY HERE