Supplier to Provide Workshop Organizing Services in Ha Noi and Ninh Binh (16-19/3/2023)

Wildlife Conservation Society, Viet Nam Program (WCS) is seeking for Supplier(s) who provides workshop organizing services in Ha Noi and Ninh Binh with the following requirements:

1. Requirements for companies participating in the bid:       

• has at least 5 years of experience in organizing event, workshop.
• has organized at least 5 workshops with similar number of participants and length of of events for state/governmental organizations/agencies
• cooperation with the proposed hotel(s) in 5 recent years (2018 to 2023)
• commits to have at least 2 supporting/coordinating staff with more than 3 years of experience in similar events to support on site for each workshop

2. Requirements for venues:

• In Ha Noi: Hotel is with standard of 3 star or above, within 1km from VN National University Ha Noi (144 Xuan Thuy, Cau Giay, HN), having enough rooms for the event’s participants, room’s area is of least 20m2, all rooms have windows or balconies with open views.
• In Ninh Binh: Hotel is with standard of 3 star or above in Tam Coc Village, having area for teambuilding activities, nearby the wildlife conservation area, having meeting room of around 250-400 m2 with suitable shape (not being too narrow or too short), without columns obstructing view, ceiling of 3m or higher, with open view (by large door or windows).
• The hotel is with new and good infrastructure. Hotels built in 5-10 recent year or renovated in 3 recent years is preferred.

Proposals (hard copy) should be sent in sealed envelope to WCS office at D building, No. 3 Thanh Cong, Ba Dinh, Ha Noi, including:

1. Quotation (attached form)
2. Hotel information (attached form)
3. Photos of the suggested meeting rooms and accommodation rooms
4. Menus for meals
5. Brief info. of the supporting staff for each event.

Deadline for proposal submissions: 10h00 23^rd February, 2023

Any questions relating to this package should be sent to the email address: vnprocurement@wcs.org

WCS Viet Nam will reply by email, all responses by phone or verbal exchange are not valid.

WCS is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as technical and price merit. Asking for or giving or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from/to suppliers in exchange for or as a reward for business is not allowed.