Admin officer (AO)

JOB VACANCY ANNOUNCEMENT

Click HERE for bilingual announcement

Norwegian People's Aid (NPA) is an Oslo-based Humanitarian organization working in the field of Mine Action. We have operated in Vietnam since 2007 with a Representative office and projects in Hanoi, Hue, Quang Tri, Quang Binh, and Kon Tum. We are seeking qualified, enthusiastic, experienced Vietnamese applicants for a full-time Admin officer (AO) working in Thua Thien Hue province.

Main function

• The Admin Officer shall assist the Provincial Program Manager (PPM) and/or Provincial Operations Manager (POM) with all administrative tasks related to operations and HR Admin supports.
• The Admin Officer is responsible for tasks directed by the PPM/POM/ Human Resource Admin Manager (HRAM).

Responsibilities

Operations Admin Tasks

• Assist the PPM/POM in administrative work (drafting reports, documents, task order preparation, meeting/training organization, and meeting minute taking...) related to operations and HR-Admin procedures of the project.

Interpretation/Translation Tasks

• Accompany NPA’s international staff on operational field visits and meetings/workshops, as assigned.
• Provide interpretation during training courses, meetings, and workshops when required. 

HR-Administrative Tasks

•  Assist PPM/HRAM in all Administrative and Operational support, ensure of performance of assigned tasks, procedures of NPA Hue office is in line with all current legislations of Vietnam and NPA policies and procedures.

Communications Tasks

• Assist PPM in drafting news/stories/articles to be posted on NPA Vietnam’s social media channels when required

Others

• Any other lawful tasks or duties assigned by PPM, OM/TFM in Hue or in other locations where NPA’s activities are deployed.

Required qualifications – experience:

• Bachelor of English or other major with fluent English speaking/writing skills
• Experience working as interpreter/translator/admin with foreign organizations for at least 2 years
• Obtaining B2 driving license or higher with good driving experiences
• Possess good analytical, Interpersonal, Communication Skills
• Good time management and organizational skills
• Proven ability to work in a team and as individual effectively
• Able to work under stress to meet tight deadlines and handling multiple tasks
• Good knowledge in IT and MS Office applications

By submission of the job application files to NPA, the candidate agrees to Norwegian People's Aid (NPA) in Vietnam and its’ projects to collect, archive and process personal data of the candidate for purpose of recruitment, personnel reports in Vietnam and/ or abroad including but not limited to the following information:

1. All information contained in the job application file that the candidate has submitted to NPA.
2. Other supplemented information when being required during the recruitment process
3. Be solely responsible for obtaining the consent/permission of provided referee’s personal information which is contacted for reference (if required) in according to NPA recruitment process.

At any time, you can inform us of your decision to withdraw your consent for the continued use, disclosure, storage, and/or processing of your personal data for any of the purposes outlined above in written form to: Norwegian People's Aid (NPA) in Vietnam, Room 401-403, building B5, Van Phuc Diplomatic Compound, 298 Kim Ma, Ba Dinh, Hanoi.

Interested candidates are requested to submit a CV, a cover letter (in English) to express why you are fit for the post and NPA, copies of related degrees/ certificates and 03 references to NPA via e-mail address [email protected] or directly at NPA Hue office, address: N12, Au Lac Street, An Dong ward, Hue city, Thua Thien Hue Province.

Please indicate clearly the POSITION you are applying for (AO) in your email subject.

The employment commencing date is expected from September 2024.

Women are encouraged to apply.

Only short-listed candidates will be notified.

The closing date for applications is at 5pm on 28 July 2024 or may be earlier if we have qualified candidates for our recruitment requirement./.