Program Coordinator

JOB TITLE: PROGRAM COORDINATOR

Organization: Children of Vietnam

Location: Vietnam Office | 60 Nai Nam St., Hoa Cuong Bac Ward, Hai Chau District, Danang City

Position Type: Full-time

Children of Vietnam is seeking a passionate and committed professional to join our team. This is an exciting opportunity to contribute to meaningful work that impacts the lives of children and families in need

About Children of Vietnam:

Children of Vietnam (COV) is a 501(c)(3) charity organization, licensed as an international non-governmental organization in Vietnam and the US.

Children of Vietnam was established in 1998 to end child poverty. We accomplished this by providing wraparound services that focus on one child, one family, and one community at a time.

Our vision is a Vietnam in which all children flourish, reach their full potential, and contribute positively to society.

Position Overview:

A Program Coordinator plays a pivotal role in leading, planning, implementing, coordinating, and overseeing various programs.

This position involves working closely with the program manager, program officers, program assistants, community partners, and stakeholders to ensure the successful implementation of initiatives aligned with COV's mission.

Responsibilities:

1. Program Leadership:

• Design and Implementation: Lead the design, planning, coordination, and implementation of programs, ensuring alignment with organizational goals.
• Project Management: Oversee day-to-day project execution within programs, ensuring timelines, budget constraints, and quality standards are met.
• Program Enhancement: Develop and implement initiatives to continuously improve program quality and effectiveness.
• Expansion: Conduct research to identify new localities for program expansion and oversee the process of establishing the program in these areas.
• Team Development: Provide guidance and mentorship to program officers and assistants, fostering professional growth and ensuring high performance.

2. Stakeholder Engagement:

• Relationship Building: Cultivate positive relationships with community members, partner organizations, and relevant authorities to support program objectives.
• Point of Contact: Serve as the primary liaison for both external and internal stakeholders on commissioned programs and projects.
• Community Assessment: Conduct thorough community assessments to gather insights that inform program development and ensure alignment with community needs.

3. Logistical Support:

• Strategic Coordination: Provide strategic logistical support, coordinating logistics for program events, workshops, and activities to ensure seamless execution.
• Travel Management: Oversee and manage travel arrangements for program teams as needed, ensuring efficient and cost-effective travel plans.

4. Resource Management:

• Data and Documentation: Oversee the maintenance of accurate program data and documentation to ensure integrity and accessibility.
• Information Analysis: Lead the collection and analysis of program-related information to support decision-making and continuous improvement.
• Budget Management: Manage program and project budgets, ensuring efficient resource utilization and adherence to financial policies and procedures.

5. Administrative Tasks:

• Task Management: Handle administrative tasks related to program activities, including scheduling, record-keeping, and ensuring smooth operational processes.
• Communication Facilitation: Foster effective communication channels and promptly respond to inquiries to support program coordination and stakeholder engagement.

6. Monitoring and Evaluation:

• Framework Development: Develop and implement monitoring and evaluation frameworks to assess the impact and effectiveness of programs systematically.
• Data Analysis: Oversee program data, identify trends, and generate insights to drive continuous improvement and inform strategic decisions.

7. Reporting:

• Report Preparation: Lead the preparation of comprehensive program reports and updates, ensuring accuracy and clarity.
• Progress Documentation: Oversee the creation of reports detailing program progress, challenges, and outcomes.
• Team Collaboration: Guide team members in compiling data and insights to produce thorough and informative reports.
• Timely Submission: Ensure the timely submission of reports to donors and funding agencies, meeting all required deadlines.

Qualifications and Requirements:

• Bachelor's degree in a relevant field (e.g., International Development, Social Sciences, Social Works). A master’s degree is preferable.
• Minimum of 5 years of experience in the non-profit and social sectors, particularly in education, gender issues, empowerment, counseling, child-focused initiatives, and construction projects.
• Proven experience in program coordination and leadership.
• Strong understanding of child rights, education, labor and occupation, career orientation and market, and community development.
• Ability to work collaboratively in a cross-cultural environment. Willingness and ability to work flexibly, including attending early morning and evening events.
• Proficiency in program management tools and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Fluency in English.
• Strong knowledge of Vietnamese culture, history, and socio-political context.
• Excellent organizational and multitasking skills.
• Commitment to the mission and values of Children of Vietnam.

How to Apply:

• Interested candidates should submit the resume, cover letter, and salary expectations to [email protected]. Please include “Program Coordinator Application" in the subject line. The deadline for applications is September 30, 2024.
• Children of Vietnam is an equal-opportunity employer and encourages candidates of all backgrounds to apply. We thank all applicants for their interest, but only those selected for an interview will be contacted.