Full time Administrative Intern (local hire)

NATURE OF WORK:

The Full Time Administrative Intern will perform a supportive role in covering administrative needs of the office.

Report directly to: Admin/Finance Coordinator, Vietnam

LIKE our fanpage to learn more about what HKI Vietnam is doing. https://www.facebook.com/HKIVN/?ref=bookmarks [1]

MAJOR TASKS AND ACTIVITIES:

1.    Administration tasks

• Meet and greet guests to the office and answer telephone calls;
• Make logistic arrangements for lodging, transportation, workshops/conferences, and for other project and operational activities of the office;
• Ensure efficient filing, tracking and storing system of incoming and outgoing documents;
• Purchase and maintain office equipment and supplies with appropriate services and venders. Research and identify competitive suppliers for project related equipment and supplies;
• Record and maintain equipment and asset of the office in the soft file and hard files.

2.    Finance tasks:

• Manage petty cash
• Prepare payments for procurements of the office

3.    Human resource

• Support in contact with candidates for interview
• Support with filing personnel profiles

4.    Other support tasks

• Update and maintain HKI Vietnam Facebook at https://www.facebook.com/HKIVN/?ref=bookmarks [1]
• Translate office and project related documents (English and Vietnamese);
• Assist in interpretation for foreign visitor (when required)
• Manage and maintain the fanpage of HKIVN and monthly report to the Admin/Finance Coordinator.
• Assist eye health and nutrition program activities as needed.

DURATION:

• 6 months, as soon as possible (preferred starting 10st of June, 2016)

SKILLS/KNOWLEDGE REQUIRED:

• University graduate, Economic or Foreign Trade University preferable;
• Excellent command of Vietnamese and English (speaking and writing)and able to translate documents (English-Vietnamese and vice versa);
• Good literacy with major computer applications;
• Good communication skills.
• Working experience with international organizations or NGO(s) preferable.

BENEFITS

• Monthly stipend VND 2,000,000
• Working in INGO environment(net)

Interested candidates may apply by sending a CV and Letter of Interest by 03 June 2016 to Ms. Tran Thi Lan Hue, Admin and Finance Coordinator at [email protected] [2], and copy [email protected] [3]. Only short-listed candidate will be contacted.