The Partnership for Health Advancement in Vietnam (HAIVN)
Project Assistant for HIV/AIDS project
Background:
The Partnership for Health Advancement in Vietnam (HAIVN), a collaboration between Harvard Medical School (HMS), Beth Israel Deaconess Medical Center (BIDMC), and Brigham and Women’s Hospital (BWH), seeks to develop capacity for high quality medical education, research and healthcare in Vietnam. HAIVN has been working to improve the health system in Vietnam since 2003.
HAIVN, through a cooperative agreement with the US Centers of Disease Control and Prevention, provides technical assistance to the Vietnam National HIV program. HAIVN collaborates with the Vietnam Administration for HIV/AIDS Control and provincial Departments of Health to build capacity in HIV care and treatment, improve the quality of care provided to people living with HIV, scale up antiretroviral therapy, and reach the goal of 90-90-90.
HAIVN is currently seeking a Project Assistant to support the project team. This person is required to be knowledgeable of and have good skills in project management and administrative tasks.
Job Location: This position will be based in Hanoi with occasional travel to project sites around Vietnam.
Overall Responsibilities
The Project Assistant will support and directly report to HAIVN HIV Project Coordinator (PC). This person will be responsible for providing administrative support to the HIV project team.
Specific Responsibilities
- Assist in preparation and implementation of project activities including capacity building, project review, planning, data collection from partners and reporting.
- Support in day-to-day project activities including filing, note taking at team meetings, or at meetings with partners, circulating documentation/materials, compilation of documents for meetings or project activities, development of the quarterly and monthly plans, and communication of project activities with HAIVN communications officer.
- Assist Hanoi HIV/AIDS team members in conducting on-site technical assistance visits or organizing meetings, trainings and workshops held by HAIVN in collaboration with partners. Assist in compiling documents for training and/or preparation of the activity reports or documentation.
- Under guidance of PC, support the preparation of materials/documents for project trainings and workshops and assist team members in their following up
- Support under the guidance of PC and/or in collaboration with HIV Project Officers (PO) in updating the quarterly, monthly plans to share with donors and partners (if necessary)
- Assist in arranging meetings, update the office calendar of project activities in the workplan.
- Assist and coordinates travel plans of international/national/team members for technical assistance to inform hotel and car booking in due course.
- Under guidance of PC, in collaboration of POs, following up translation of training materials, documents, correspondence or notes.
- Assist in compiling and estimating budgets for project activities as relevant.
- Undertakes other secretarial/administrative tasks as required.
- Organize and manage the HAIVN HIV Team Dropbox for information and file sharing.
- Assist to manage Zoom accounts for E-mentoring network.
- Assist Communication Officer to post updated materials, E-mentoring schedule, and other information on HAIVN website.
- Perform M&E related tasks as below:
- Design online surveys and monitor data collection process on REDcap system
- Provide support to make plan for data collectors, supervise exit interviews to ensure quality of data collection at sites.
- Assist to compile, clean, and prepare data set for analysis.
- Take other duties as assigned.
Required Experience
- Two years of professional experience at minimum in development project(s)
- University degree, degree in public health or related field preferred.
- Previous experience with an international organization and/or government agency is preferred
Required Qualifications
- Good organizational skills
- Good computer and information technology skills
- Fluent in oral and written English
- Highly responsible, organized person with attention to details
- Good personal communication skills to communicate and maintain contact with partners and team members
- Able to work both independently and as team member
- Able to work under pressure, to meet deadlines
- Able and willing to travel within Vietnam
- Passionate about improving the medical education system and epidemic control in Vietnam
Position Type: Full-Time/Regular
To apply for this position, please send cover letter and curriculum vitae to Ms. Dam Thuy Huong at [email protected] [1] by March 18, 2022.
Only short-listed candidates will be contacted for an interview.