Terms of Reference – Finance & HR Lead
Clinton Health Access Initiative, Vietnam
Position: Finance & HR Lead
Work place: Hanoi
Length of position: One year, extendable based on performance and funding
Reports to: Associate Director, Finance and Operations
About CHAI
The Clinton Health Access Initiative (CHAI) is a trusted advisor to governments worldwide, helping them transform the way they provide health services. Established in Vietnam in 2006, CHAI works with a number of departments in the Ministry of Health to help reach national goals related to COVID-19, hepatitis, TB, malaria and vaccinations. CHAI has emphasized a sustainable and integrative approach to health systems strengthening premised on a close partnership with government to build national capacity so that programs can continue without our support.
CHAI’s team in Vietnam consists of a core of 18 staff in addition to staff at the regional and global levels.
Main Responsibilities
Ensure execution of all responsibilities related to financial management, including reviewing financial reports, overseeing expenses in the financial system, processing salary, benefits, taxes, compulsory insurance, and other expenses, recruiting and registering staff, maintaining the office registration, and preparing reports to government.
General
- Oversee finance/administrative staff
- Provide the leadership on financial planning, budgeting & country resource allocation working closely with the Associate Director and Country Director
- Manage the quality implementation of all routine financial functions on time, including QuickBooks entries, monthly financial closing, monthly expenditure reports, budget forecasts, grant tracking, financial documentation, advances tracking and settlement, payroll and benefits processing, and tax payments and documentation
- Legal, compliance & risk management
- Support in preparing for audits
- Support compliance with donor financial reporting requirements
- Support compliance with existing financial policies and procedures and update those policies as needed based on audit reports or best practices in coordination with finance team in Boston
- Monitor the finance manual against audit comments, best practice etc. and recommend changes to the controller where appropriate, to promote effectiveness.
- Ensure follow-up with audit observations in the region
- Conduct spot checks in the main office to ensure financial compliance and that internal controls are working
- Raise awareness of the finance team, Associate Director and Country Director on areas of risk or concern
- Promote professional development amongst finance team through coaching and mentoring
Qualifications
- Bachelor’s degree in Finance or Accounting
- Excellent knowledge of Microsoft Excel and Word
- High level of integrity and dependability with leadership qualities
- Proactive and responsive to urgent needs of the country teams
- Self-motivated and firm in providing opinion to support effective decision making
- Experience in managing donors funds and executing their financial reporting requirements
- Highly developed analytical and problem solving skills
- Excellent interpersonal and communication skills
- Ability to influence senior managers and peers over a wide range of issues
- The ability to work in a multi-cultural environment
- Experience in training and staff development
Advantages
- Master’s degree in a related area or recognized accounting professional qualification (e.g. CA/CPA)
- Knowledge of QuickBooks and Unit 4/Agresso
A one-page cover letter should specify the position sought and highlight why the candidate believes they are the right person for the position. A CV detailing professional experience, relevant qualifications and three reference contacts should be provided. Interested candidates should send materials to [email protected] [1]. Indicate position sought in the subject line. Applications will be reviewed as they arrive, but must be received by 15 March 2022. Only shortlisted candidates will be invited for interview.