Consultant for ARV Procurement and Supply Chain

Solicitation Title:	Consultant for ARV Procurement and Supply Chain
Solicitation Number:
Submit Questions to:	NA
Date of Issue of RFP:	March 28, 2025
Date Questions from Supplier Due:	NA
Date Answers due from FHI 360:	NA
Submit Proposal to:	procurementvietnam@fhi360.org
Date Proposal Due:	5PM, April 03, 2025
Approximate Timeframe Consultant Agreement Issued to Successful Candidate(s):	April 07, 2025
Method of Submittal:
Respond via e-mail with attached document in MS Word / pdf format. Pricing should be provided in Excel format unless otherwise specified.
Quote Validity:
The Consultant agrees to hold the prices in its offer firm for 76 days from the date specified for the receipt of offers unless another time is specified in the addendum of the RFP.

 

Background

Meeting Targets and Maintaining Epidemic Control (EpiC) is a global health initiative project funded by U.S. Agency for International Development (USAID) for the period of 2019–2027. It is led by FHI 360 along with core partners including Population Services International (PSI), Palladium Group, and Right to Care, with support from local implementing partners (IPs). 

In Vietnam, as part of its life-saving humanitarian assistance funded by the United States of America Government, the Meeting Targets and Maintaining Epidemic Control (EpiC) provides technical support to the procurement of HIV medicines and other commodities required for provision of HIV care and treatment services to prevent stockouts in national HIV programs. Effective procurement and supply chain management are essential to maintaining an uninterrupted supply of ARVs, improving treatment outcomes, and achieving national HIV response goals. To strengthen these processes, EpiC would like to engage a consultant to provide technical assistance to the Vietnam Ministry of Health, provincial Departments of Health (DOH), and work closely with relevant stakeholders in managing ARV procurement and supply chain management.

 

Detailed Description of Tasks to be Performed:

The consultant will work closely with EpiC staff, national and provincial authorities, and other key partners in optimizing ARV procurement and supply chain management. This includes engagement with pharmaceutical vendors, enhancing drug forecasting and distribution processes, supporting ARV bidding processes at national and/or provincial levels, and advocating for legislative improvements.

 

Scope of Work

The specific tasks for this position include but are not limited to the following: 

1. Assessment of the current procurement and supply chain management at provincial and site levels to identify gaps and inefficiencies of different ARV sources
2. Develop a technical assistance plan tailored for focus provinces to strengthen capacity and ensure a stable ARV supply, aligning with the government regulations and policies
3. Provide technical assistance on ARV procurement and supply chain to ensure the continuity of HIV treatment
4. Support the development of agreement frameworks and/or contracts with ARV vendors, ensuring compliance with national procurement regulations
5. Develop the standard of operation on ARV bidding and procurement for provinces to implement
6. Work with government agencies, donors, and key stakeholders to advocate for legal and regulatory changes that establish and maintain an effective ARV procurement system, ensuring an uninterrupted supply of ARVs for clients

 

Location of Work:  Hanoi, Vietnam

 

Time: 3 months between April and June 2025

 

Travel: The consultant is expected to travel to project sites when needed

 

Timetable and Address for Submission

Application to this call should be submitted by email to procurementvietnam@fhi360.org with a copy to anhthu@fhi360.org no later than 5PM April 3, 2025 with the subject line “EpiC – ARV Procurement and Supply Chain Consultant – Your Name”

 

Qualifications

• At least Master’s Degree in Public Health or related field.
• Demonstrated experience in ARV management, bidding and procurement, and drug supply chain.
• Strong expertise in conducting advocacy, stakeholder engagement, and training for healthcare personnel.
• Proven track record of developing and implementing health service packages or similar initiatives.
• Familiarity with Vietnam’s health system, policies, and local government structures is essential.
• Familiarity with pharmaceutical suppliers is preferred.
• Excellent communication, analytical, and report-writing skills.

 

Evaluation Criteria: Proposals will be evaluated in accordance with the following criteria:

Applications will be evaluated based on the applicants’ experience and qualifications as detailed above.

 

Required Documentation: Proposals must include the following components:

• Applicant’s CV and highest-level degree
• Letter of interest that briefs relevant qualification and experience
• Proposed daily rate

 

FHI 360 Disclaimers

• FHI 360 may perform a background check on any selected Consultant candidates.
• FHI 360 may cancel the solicitation and not award
• FHI 360 may reject any or all responses received
• Issuance of the solicitation does not constitute an award commitment by FHI 360
• FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation instructions
• FHI 360 will not compensate any offeror for responding to solicitation
• FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion
• FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities
• FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition
• FHI 360’s supplier terms and conditions can be found here while our consultant terms and conditions can be found here