Office Manager/Accountant

TERMS OF REFERENCE
Office Manager/Accountant
Application deadline: 03.09.2021 at 17:00 Vietnam time

Project Background

The European Union funded project “Technical Assistance for the ARISE+ Programme in Vietnam”, of which this assignment is a part, aims at providing technical assistance to the Vietnamese Government to maximise Viet Nam's benefits from preferential trade regimes, with a focus on regional agreements and the EU-Viet Nam Free Trade Agreement (FTA) and the Investment Protection Agreement (IPA).

Key Information

Job Title: Office Manager/Accountant

Location: Hanoi

Reporting to: Team Leader, Project Manager

Nationality: Vietnamese

Indicative Starting date: September 2021

Travel: No travel required

Indicative Duration of the assignment: 26 months

Type of Contract: 12 months fixed term contract upon successful completion of a 2-month probation period;

Objective of the assignment

The Office Manager / Accountant will be responsible for the general operation of the office, administrative tasks, and management of local project expenses.

Indicative Tasks

Support for the day-to-day office management and financial management, including the following:

• General organisation and management of the project office;
• Coordinating appointments and meetings, greeting visitors and answering phone calls;
• Supporting foreign project experts with visa application;
• Procuring office supplies and equipment and maintaining proper stock levels;
• Finance and accounting of local project expenses in cooperation with headquarters, including planning, reporting and making payments to vendors and suppliers;
• Provide practical support to the Project Team and facilitate logistics, including coordinating domestic travel (flight, hotel, etc.);
• Other secretarial functions to support the Project Team;
• Data management;
• Provide support to the organisation of project events;
• Translation and interpretation from Vietnamese-English and English-Vietnamese (both oral and written);
• Allocate time to the project flexibly upon Project Team request and in relation to the needs of the Project;
• Other tasks as assigned by the project Team Leader/Project Manager.

JOB REQUIREMENTS

Education and Training Background:

• A bachelor’s degree or equivalent, preferably in accounting or finance;

Work Experience:

• At least 3 years of professional experience working as an Office Manager/Finance Officer;
• Demonstrated experience with financial management and procurement, accounting and travel logistics;
• Experience in visa related tasks is an advantage;
• Experience in working in an international/multi-cultural environment is a strong asset;
• Excellent oral and writing skills in English and Vietnamese;
• Excellent computer skills, including an advanced level of MS Office (Word, Excel and PowerPoint);
• Experience in working with EU-funded projects or with other major international donors-funded projects is a strong asset.

Languages: Fluency in Vietnamese and English.

HOW TO APPLY

If you are interested in this job opportunity, please send the following to the email address [email protected]:

• Your CV with a cover letter
• Your references (if any)
• Your Gross salary expectation

All applications must be received by 03.09.2021 at 17:00 Vietnam time.

NB: due to the high number of expected applications, only shortlisted candidates will be contacted.
Employment offers are subject to successful clearance of pre-employment checks.