TERMS OF REFERENCE
Office Manager/Accountant
Application deadline: 03.09.2021 at 17:00 Vietnam time
Project Background
The European Union funded project “Technical Assistance for the ARISE+ Programme in Vietnam”, of which this assignment is a part, aims at providing technical assistance to the Vietnamese Government to maximise Viet Nam's benefits from preferential trade regimes, with a focus on regional agreements and the EU-Viet Nam Free Trade Agreement (FTA) and the Investment Protection Agreement (IPA).
Key Information
Job Title: Office Manager/Accountant
Location: Hanoi
Reporting to: Team Leader, Project Manager
Nationality: Vietnamese
Indicative Starting date: September 2021
Travel: No travel required
Indicative Duration of the assignment: 26 months
Type of Contract: 12 months fixed term contract upon successful completion of a 2-month probation period;
Objective of the assignment
The Office Manager / Accountant will be responsible for the general operation of the office, administrative tasks, and management of local project expenses.
Indicative Tasks
Support for the day-to-day office management and financial management, including the following:
- General organisation and management of the project office;
- Coordinating appointments and meetings, greeting visitors and answering phone calls;
- Supporting foreign project experts with visa application;
- Procuring office supplies and equipment and maintaining proper stock levels;
- Finance and accounting of local project expenses in cooperation with headquarters, including planning, reporting and making payments to vendors and suppliers;
- Provide practical support to the Project Team and facilitate logistics, including coordinating domestic travel (flight, hotel, etc.);
- Other secretarial functions to support the Project Team;
- Data management;
- Provide support to the organisation of project events;
- Translation and interpretation from Vietnamese-English and English-Vietnamese (both oral and written);
- Allocate time to the project flexibly upon Project Team request and in relation to the needs of the Project;
- Other tasks as assigned by the project Team Leader/Project Manager.
JOB REQUIREMENTS
Education and Training Background:
- A bachelor’s degree or equivalent, preferably in accounting or finance;
Work Experience:
- At least 3 years of professional experience working as an Office Manager/Finance Officer;
- Demonstrated experience with financial management and procurement, accounting and travel logistics;
- Experience in visa related tasks is an advantage;
- Experience in working in an international/multi-cultural environment is a strong asset;
- Excellent oral and writing skills in English and Vietnamese;
- Excellent computer skills, including an advanced level of MS Office (Word, Excel and PowerPoint);
- Experience in working with EU-funded projects or with other major international donors-funded projects is a strong asset.
Languages: Fluency in Vietnamese and English.
HOW TO APPLY
If you are interested in this job opportunity, please send the following to the email address [email protected]:
- Your CV with a cover letter
- Your references (if any)
- Your Gross salary expectation
All applications must be received by 03.09.2021 at 17:00 Vietnam time.
NB: due to the high number of expected applications, only shortlisted candidates will be contacted.
Employment offers are subject to successful clearance of pre-employment checks.