Project Officer

VACANCY

 

JOB TITLE: Project Officer – Click HERE for Vietnamese

 

POSITION SUMMARY:

Location:                       Da Nang/ Quang Nam

Employment Type:        Local, Full Time (100% FTE). This is a field-based, not office-based position. Over 80% of the employee’s time will be spent in the community

Contract duration:          1 year (extension to be based on performance and availability of funds)

Travel requirements:     Daily travel throughout the province where located; infrequent travel for knowledge sharing and training within Viet Nam. Candidates need to own a motorbike and be willing to drive to visit participating healthcare providers.

 

BACKGROUND:

Friends for International Tuberculosis Relief (FIT) is a registered non-profit organization working in the field of tuberculosis (TB) prevention and care service delivery, technical assistance, advocacy and research.

 

FIT is a young, dynamic and growing organization. We now have office-based staff working across five cities in Viet Nam. FIT work in close collaboration with Provincial and National TB Programs and other in-country partners to implement projects funded by the European Union’s Horizon 2020 program, the Stop TB Partnership’s TB REACH initiative, Centers for Disease Control and Prevention, UNITAID and Johnson & Johnson. We have also had multiple active research partnerships, including with the Liverpool School of Tropical Medicine in the UK, the Karolinska Institutet in Sweden, the KNCV Tuberculosis Foundation in the Netherlands, and Ceres Nanosciences and SureAdhere Mobile Technology in the United States. FIT staff have supported the implementation of other TB programs in South and Southeast Asia, and represented Viet Nam at multiple regional and international forums on TB technical assistance.

 

In collaboration with the National TB Control Program (NTP) and other local and international partners, we are building a comprehensive Search-Treat-Prevent TB program in provinces/cities in Viet Nam. In the short term, we are aiming to 1) increase TB detection and treatment in key populations, such as household contacts, children and people visiting private healthcare providers; 2) provide social support and adherence monitoring options to improve TB treatment outcomes; and 3) scale up TB infection screening and treatment services. As part of this program, we are intensively engaging private providers who are providing TB services. TB care in the private sector often happens with little formal documentation; we are working to improve transparency and the quality of care for TB treatment in the private sector.

 

Our organization is growing quickly and we are searching for a highly qualified, independent, experienced and motivated Project Officer. For additional information please refer to our website: www.tbhelp.org

 

MAIN DUTIES AND RESPONSIBILITIES:

Reporting requirements

• Stay abreast of project activities and progress by attending project-specific meetings, reading meeting minutes and staying in communication with the program teams.
• Maintain detailed notes of project activities.
• Draft summaries of activities and quarterly implementation performance assessments in the areas in charge for donor reports.
• Receive feedback on drafts and update.
• Meet all quarterly reporting deadlines.

Research-related tasks

• Monitor the screening, recruitment, randomization and follow-up with the study participants of the study sides in Da Nang and Quang Nam, ensuring the study operation in line with the protocol and current regulations
• Track the recruitment progress, identify and report problems during the study implementation to the project manager and the study team in order to find solutions
• Lead the surveys’ data collection and ensure the quality of data to be collected in the study sites in Da Nang and Quang Nam
• Assist with development of protocols, questionnaires, data collection tools, process indicators, standard operating procedures (SOPs), and other documents for upcoming research studies.
• Execute study-related administrative tasks, such as collection of data, regulatory and financial documents, implement payment of financial support for study participants, support the study sites with payment request and claim processes, and ensure correct versions of approved study documents are being in use
• Coordinate the schedule for intervention participants to receive financial support, manage and support TB survivors and TB clubs‘ operation
• Take note of in-depth interviews and focus group discussions.
• Transcribe interviews and discussions.
• Assist with the development of presentations about study implementation.
• Participate in summarizing research outputs and implementation experience for publication.
• Ensure that research documents and products are accurately maintained and secured.
• Participate in all requested training courses for the study staff
• Participate in training local study staff and TB survivors about the study protocol, SOPs, data collection and follow-up with the study participants

Admin responsibilities

• Arrange logistics for meetings, workshops including venue, transportation, accommodation, and per diems for workshop/meeting participants.
• Arrange logistics for research activities including arranging schedules of interviews with stakeholders.
• Prepare and provide administrative and financial documents required by the project.
• Ensure that project administrative and financial documents are accurately updated and maintained.

Other responsibilities

• Proofread documents for English language and internal consistency
• Copy and edit project documents
• Translate documents from Vietnamese to English, and vice versa
• Other activities requested by management.

 

JOB REQUIREMENTS:

• Bachelor’s degree is required. Preferably, bachelor in public health, medicine or pharmacy
• Good English skill is an advantage
• Strong computer skills, including familiarity and comfort with using Microsoft Word, PowerPoint and Excel
• Flexibility across a range of field- and office-related tasks
• Good attitude, self-motivated, and ability to work well individually as well as in teams
• Highly motivated, willing to learn, service-oriented, attention to detail and able to work under high pressure and within a limited time frame
• Personal Qualities:

• • Highly proactive approach to work
  • Tactful and discreet
  • Friendly and adaptable when interacting with people
  • Confident

 

APPLICATIONS SHOULD INCLUDE:

• A cover letter written in Vietnamese or English
• An up-to-date, detailed Curriculum Vitae including a recent picture
• At least two employment references (Name, Phone Number, and Email Address)

 

SEND AN APPLICATION:

• By e-mail to [email protected]
• Subject: “Application for Project Officer”
• Deadline: 02 February 2025

 

Compensation and the final position grade will be commensurate with experience. Full benefits will be included in the compensation package. All applications will be carefully considered, but only short-listed applicants will be contacted and interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.

 

FIT is an equal opportunity employer.